Procurement Officer, Abuja–(200000OT)
|,JOB TITLE: Procurement Officer|
|TEAM/PROGRAMME: Supply Chain Team||LOCATION: Abuja, Nigeria|
|GRADE: 4.||POST TYPE: SCI National|
|Child Safeguarding Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.|
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: No child dies from preventable causes before their 5th birthdayAll children learn from a quality basic education and that,Violence against children is no longer tolerated We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
The Procurement Officer in Save the Children International will be accountable for the procurement and delivery of local and international orders requested by the Programme teams Specifically, the Procurement Officer will be responsible for ensuring timely, cost-effective procurement and delivery of goods and services, which are compliant with Save the Children International Country Manual and donor procurement policies and guidelines.
|SCOPE OF ROLE:Reports to: Procurement Manager Staff directly reporting to this post: One – Intern|
|KEY AREAS OF ACCOUNTABILITY:Contribute as a Member of the SCI TeamSupport the delivery of international programming in line with Save the Children mandate, strategy and theory of change.Meeting the servicing requirements of Save the Children members and their donors through first class customer service and collaborative working approach.Improving outcomes for children through delivery of Save the Children global programme strategy and global initiatives and growth targets.Ensure a robust procurement system – fit for the future and harnessing the extraordinary engagement, diversity, talent and commitment of our people.Supporting a team environment of continuous learning, growth and development and be held accountable for their commitments.Ensuring that the focus of the organisation remains on the rights and needs of children through a time of internal transition and focus.Supervise the interns and manage their growth and development Realise world-class standard global supply chain services through:Management of all procurement in line with programme requirements, SCI procurement polices processes and quality standards.Ensure that programmes are kept up to date of order status, and that goods are of the right specifications and lead times are met.Ensure all orders are processed in timely manner, tracked on overviews and that all relevant documentation is filed appropriately and databases are up to date.Source new products when requested by programmes and work with Save the Children members, Regional and Country Offices, programmes and Technical Advisors through the procurement manager to identify quality standards as required.Support periodic reviews of Save the Children Standard Products Catalogue in collaboration with relevant parties within SCI and Save the Children members, regions and countries.Support the SCI supply chain Unit in the development of contracts for supplies of goods and services. Ensure significant cost savings for the organisation, donors and beneficiaries through: Ensuring “overall best value for money” is achieved through a competitive and transparent procurement process considering quality, availability, time frame, transport and storage costs.Advice on best sources of supply and freighting options. Ensure compliance with SCI policies and donor rules and guidelines. Ensure all appropriate due diligence checks and risk assessments are carried out in line with organisational policies. Produce management information (Tracker) reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of procurement services. Support initiatives to improve procurement within save the Children, including around emergency preparedness, medical supply and process reviews. Ensure professional management of all suppliers including maintaining good supplier relations and supplier performance review against key performance indicators and framework agreements, regularly updating this information into national supplier database. Make suppliers aware of Save the Children values and their need to comply as part of agreements. Capacity building of intern and field staff on procurement management.|
|SKILLS AND BEHAVIOURS (our Values in Practice)Accountability: Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children valuesHolds suppliers accountable to deliver on their responsibilities.|
Ambition: Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development. Widely shares their personal vision for Save the Children, engages and motivates others future orientated, thinks strategically and on a global scale Collaboration: Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters values diversity and different people’s perspectives, able to work cross-culturally.
Creativity: Develops and encourages new and innovative solutions cuts away bureaucracy and encourages an entrepreneurial approach
Integrity: Honest, encourages openness and transparency, builds trust and confidence displays consistent excellent judgement
|QUALIFICATIONS AND EXPERIENCE |
A minimum of four years of relevant experience, at the national level, in supply, procurement, contracting, and/or other directly related technical fields is required. A first-level university degree (Bachelor’s) in a relevant technical field (as identified above)Chartered Institute of Purchasing and Supply (CIPS) qualification will be an added advantage. Proven and significant experience in international procurement and contract management, including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps.Field level experience in logistics for INGOs in international development and emergency programmes knowledge of key institutional donors and their compliance requirements in respect of logistics and procurementHighly developed interpersonal and communication skills including influencing, negotiation and coaching. Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.Commitment to Save the Children values.Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.A high level of computer literacy (word, excel, ppt etc)
|Additional job responsibilities duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. Equal OpportunitiesThe role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. Safeguarding our Staff: The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.|
Women are strongly encouraged to apply.
Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as contrary to the values and practices of our organization.
: Fixed Term
: Feb 17, 2020